Questions About Florida Condo Association Websites
In January 2026, Florida’s legislature changed the state’s Condominium Act by lowering the threshold over which a community association has to maintain a website from 150 to 25 units. This means that now, any condo association with 25 or more (non-timeshare) units must have a website, mobile app, or web portal with a section that is “password protected and not accessible to the general public.” That said, questions about the details remain. Both unit owners and board members should have a good idea of what the act actually entails.
2026 Requirements
In addition to the requirements about its creation and appearance, a condo association must post certain documents that will then be available to all unit owners to read at any time (the association must provide login credentials upon request). In addition, the website is the place where board meeting minutes should be posted, no later than the standard notice-giving period, and any board meetings posted there should be announced no later than 48 hours before the meeting taking place.
It is important to keep in mind that if something is not posted as it should be, it does not invalidate any of the association’s decisions – but at the same time, that is not sufficient reason for an association to ignore the website requirements. An experienced attorney can help ensure that all is as it should be, including the availability of the required documents and the degree of protection required to restrict access to owners only.
Work With Your Management Company
One issue that can crop up for many associations is that some association websites are run by management companies, as the Florida Condominium Act allows. However, sometimes the management company may not properly maintain the portal or website, or if there is a need for a change in management companies, it can be all too easy to slip out of statutory compliance simply because adjustments of this type can be chaotic.
This can be a persuasive argument in favor of your association maintaining its web presence by itself – after all, management companies can not only make errors; they can miss deadlines or even mislay important documents. An association employee running your site means that everything stays in house, so to speak. Though of course, some management companies handle these obligations promptly and efficiently, it can give your association more peace of mind to have everything in your purview.
Contact A Tampa Condo Association Attorney
A website or web portal for condo owners to access can help cut down on confusion about association rules and on disputes with the board. However, the rules regarding what must be available on the website can be confusing. A Tampa condo association attorney from the Seward Law Office can help answer your questions and mitigate your concerns. Call our office today to schedule a consultation.
Source:
flsenate.gov/Laws/statutes/2025/718.111
